Computer Maintenance Tips - Follow this Advice for Peak Performance
by Steve Turner
Many business owners are expressing growing concern about the performance and integrity of their computer systems. However, downloading the latest firewall or anti-virus program is just a small first step in the overall performance of a computer system. Performing an overall system analysis, scheduling a “tune-up” and developing a program for ongoing maintenance will go even further to help you get peak performance from your system or network.
Technology experts like to think of your computer system much like they would an automobile. Given proper maintenance and periodic check-ups, it can perform at peak efficiency and last a long time. However, ignoring your system can lead to slow-downs in performance, long periods of downtime, and even occasional breakdowns. Too much downtime can of course be hazardous to your health and the health of your business.
Ed Strode, director of AMD Technology Solutions, a computer network planning and troubleshooting firm, says, “It is imperative for a business to keep its server up-to-date and in good working order. There are several utilities that you should run periodically that coincide with regular server monitoring.”
Strode adds: “It’s a good idea to periodically conduct a restore of data from the tape backup. The purpose is to make sure that you can complete a file recovery, especially in case of emergency. Server backup tapes also need to be turned over periodically. Most tapes have a lifespan specified by the manufacturer. The lifespan is usually measured by hours of usage, and manufacturers recommendations should be followed. Tape drives should also be cleaned regularly. The frequency of cleaning will vary from drive-to-drive and vary greatly on conditions of use. Your technology solution provider should be able to provide you with some guidelines for your specific system.”
A business should also check its server to make sure it is not running out of disk space. “It is a good idea to delete unnecessary documents and remove outdated drawings, e-mails, etc. Drive space can easily get away from you with the amount of electronic communication increasing and a general nature to save everything.” Data can be archived to tape or other media so that it is still accessible, but not taking up space on the server every day.
Proper performance and maintenance also extends to the workstation. Temporary files are constantly being created by the operating system. These files grow and grow, and ultimately can have an adverse effect on the efficiency of the workstation. With users regularly downloading files, articles, pictures, brochures and music from the Internet or other users, workstation file space should be checked on a regular basis with unnecessary programs and files being deleted. The hard drive’s data should also be checked periodically. A utility, such as Scandisk, can identify and remedy problems with data integrity on the workstation. A defragmentation utility will have the same positive effects on the workstation that you see in the server.
Viruses have gotten a lot of press lately, and many people have had direct experience with how damaging they can be. More important than just having the virus protection software, automatic updates to the software is important. Without updated files, a virus can pass through unnoticed and provide many headaches. “Even the updates won’t guarantee 100% protection, but your vulnerability is greatly diminished,” says Strode. Protecting your company from viruses also depends on setting user-standards for downloads, e-mails, file transfers, etc. Controlling files coming into your network is some of the best virus protection.
Protecting your computers from power problems is also critical. A UPS (Universal Power Supply) should be used on the server. A UPS can automatically and properly shut down your server to avoid data corruption. A workstation should have a surge protector to protect from power fluctuations. Both provide low cost “insurance” on your investment.
Keeping the area around the computer clean can pay dividends in the long run. Computers constantly draw in needed air to keep the components cool, but it can also draw in unwanted particles. Dust, cobwebs and even pests can accumulate inside the computer, especially in manufacturing facilities. Periodically opening and cleaning the box can help extend the useful life of your equipment. “Excessive dust and debris can cause permanent damage to internal components that would render your system useless. Timely cleaning can help keep it humming along.”
Strode encourages business owners to plan ahead with their computer needs. “Are you expanding? Adding a new location? Moving your facility? You may need more desktops, licensing, hardware and software. Some people don’t consider the impact that these business decisions have on their computer needs, but not planning appropriately for these changes can cause unnecessary problems.”
He urges business owners to take a proactive approach with technology. “You don’t want to wait until the system breaks down to get it fixed. Unplanned downtime is always inefficient and more expensive. Just like scheduled maintenance on a car, preventive computer and network maintenance can extend the life and maximize the efficiency of your investment in technology. You do it with your car, why not your computers?”
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